Within budgetary constraints, Duke will reimburse necessary and reasonable expenses incurred during properly authorized travel for employees and students on the Travel Expense Form. Duke will not reimburse expenses that have been or will be reimbursed from any outside source.
Employees who submit reimbursement requests on a regular basis (i.e., at least once per quarter) should accumulate their expenses until the sum of the amount owed to the employee equals $25 or more before submitting a reimbursement request.
Travel Expense Forms are processed within seven to ten business days after the request is received by Employee Travel & Reimbursement.
Employees and student employees receiving payroll payments via direct deposit will receive travel reimbursement payments the same way. An email notification, addressed to the employee or student employee, provides information about the timing of the deposit or transfer to their financial institution.
Employees and students receiving reimbursement via check can pick up their checks at the locations indicated below. An email notification, sent to the employee or student employee, provides information about the availability of the check.
The individual picking up the check must present a valid Duke Identification Card.
See GAP NO 200.022 – Travel Expenses - Employees and Students, for more information regarding Travel Expenses.