A Travel Expense Form is required at the completion of all Duke-related travel. Travel Expense Forms must be signed by the payee, reviewed for compliance with this policy, and approved by the person to whom the payee reports or a senior official in the department. (E.g. Department Chairs should have Travel Expense Forms approved by their Dean and Deans should have Travel Expense Forms approved by an official in the proper management center.) The approval authority may be delegated, with the understanding that the individual will report any findings or gross observations to a senior official in the department.
Under no circumstances may an employee approve his or her own transactions, or those of a supervisor.
Travel expenses more than one year old cannot be reimbursed without the approval from the appropriate management center.